How to write a great building quote
January 8, 2020
Get Inspired! Check the latest industry expertise and read insider tips from our vetted tradespeople.
Have you completed a project recently? Let your tradesperson know how they did.
We interview and vet all our tradespeople to ensure they meet our high standards.
Grow your business! Check out top tips and expert advice for boosting your reputation online.
Join us and benefit from the millions of potential customers who use Checkatrade to find reliable tradespeople.
Edit your profile, view callback requests and ask for feedback from customers.
January 8, 2020
For builders and other trades alike, it can be challenging to know how to structure your quote effectively. Writing quotes can be very time consuming and is not an enjoyable task, but quoting in a way which is clear to understand is essential to keep up a steady workflow.
The first step is to have a good, consistent template to work from. There are many free templates available online which will provide you with an excellent starting point for your business quotations.
Using a template to guide you doesn’t mean your quotes must look the same as all of the others. To stand out from the crowd, you must ensure your quotes are customised to meet your business branding. This means using your select fonts and colours, incorporating your logo and ensuring it reflects the tone of your business. For a serious building company, a cursive font in a pastel colour is likely not going to meet your requirements or reflect your business very well at all.
Making sure that your quote is clear to read and understand is essential. It should offer a clear breakdown of your costs, including details of material vs labour. It should be obvious to see how these costs have been added and where the total cost comes from. You should also make sure that any VAT or Tax is added in a way which is understood. Customers don’t want any hidden surprises, and it’s essential that they can see what they are paying for.
Alongside clearly breaking down your costs and showing where Tax, VAT and any other additional fees apply; you must also ensure that your final price is very obvious to see. This should be the total amount payable, should they accept your quote.
Get exclusive help and support in our members area
You should include your contact details clearly on the quotation, so as to avoid any confusion when customers come to reach you to either decide whether to go ahead with the job or with any questions.
It may be worthwhile to provide fraud protection techniques to clients, particularly when they come to pay more substantial sums of money. A straightforward way of doing this is to ask the client to deposit a small amount of money into your bank account first, usually less than £1. They will then have the opportunity to call you and ensure that you can confirm the amount that they deposited. This will ensure that the money is going into the correct bank account and eliminate any costly errors.
Most customers tend to shop around and will be requesting multiple quotes. You must provide not only your cost breakdown on this quote sheet but also the date. This also means that you should include information on how long that quote stands for. You don’t want to be in a situation where you have quoted for a job, and then after a long delay, the customer returns asking for the work to be carried out, only to find that your prices have gone up since then for whatever reason. You should always have a time period. This also offers clients a sense of urgency – if they want to secure this price, they should contact you as soon as possible.
The key to writing a good builders quote is to provide an honest and upfront quotation for clients to clearly understand. Taking into account the points above, you should be on your way to creating a clear and simple quote format suitable which meets the requirements of your business.
Should you have any further questions, or require any expert advice, take a look at our exclusive member’s area to find out more.
Have you been feeling a little stressed out with work lately? Maybe you’ve been putting in some extra hours to compensate for overspending at Christmas, or are just faced with a backlog from the festive period. The beginning of a new year can be a tricky time and working extra hard on the job can...Continue reading
Many tradespeople will dream of the day that they can spread their wings and branch off as a self-employed professional, running their own business. For those who are new to the world of being self-employed, setting up on your own might appear to be daunting. There are so many things to consider, and one thing...Continue reading
To stand out from the crowd in today’s digital world, tradespeople can no longer simply rely on word of mouth to keep them in work – they need to get digital marketing savvy and have a good and more importantly, an active online profile. One way to do this is to enlist yourself with a...Continue reading