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How to invoice quickly and on-the-go

Preparing and sending invoices is one of the most important parts of being self-employed. This is how you are paid for your work and you want to make sure your invoices say everything they need to and can be prepared and dispatched efficiently.

At Crunch, we know compiling invoices can be a confusing task if you’re new to it, but even if you’re a seasoned pro, you could be missing out on quick and easy methods of creating and sending your invoices.

Creating a template

Creating a standard invoice template for your business is the quickest and easiest way to speed up your invoicing process. But what needs to go on an invoice?

Well, there are a few pieces of information that legally must feature on an invoice, which we’ve listed for you, but the most important piece of information on an invoice is how much you’re charging your client, and what for. These details will, of course, depend on the work you’ve performed for them and when you started.

You should always put as much detail on your invoice as possible, not only for the sake of transparency with your client, but also for yourself should you ever need to go back through your old invoices.

Once you’ve created a template, filling out an invoice becomes a simple game of paint by numbers, and saves you hours of unnecessary work. If you need a little help in putting together your template, we’ve produced our own set of invoice templates that are free to download. We’ve created templates for sole traders and limited companies and whether your business is registered for VAT or not. We have it all covered for you.

Invoicing on-the-go

Invoice templates are a great first step to making this process as quick and easy as possible, but we can still go one better: invoicing on-the-go allows you to prepare and send invoices wherever you are and whenever you need to. It means you can send invoices when you are ready and speed up the payment process – after all, the earlier you send an invoice, the earlier a client can pay it.

Online accounting software, as we at Crunch specialise in, allows you to send and track your invoices (and expenses and other important accountancy information) with ease. More and more of these services are available on more platforms than just your laptop or PC, with tablet and mobile access making on-the-go invoicing simple, easy, and accessible, no matter where you are.

Our software even allows you to set up recurring invoices and provides a real-time view of the VAT and Corporation Tax you need to pay. You can find out more about our software and even take up a free demo to see how easy invoicing is with online, accountancy software.

A free solution from Crunch

If you’re not quite ready for a complete accountancy solution like Crunch, you might want to take a look at our free invoicing software. We’ve always been champions of the self-employed and if you sign up for our free Crunch Chorus self-employed community you get access to our free invoicing software as well as a wealth of jargon-free business guides and articles.

Don’t forget that if you’re looking for help with your accounts or need someone to help you keep on top of your expenses, Crunch offers a complete accountancy service with unlimited support for limited companies and sole traders. We can also help you if you need to manage Construction Industry Scheme (CIS) filing and payments.

You can find us @TeamCrunch on Twitter, and on Facebook! You can also join our free self-employed community, Crunch Chorus, or join our Crunch Chorus Facebook group.

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